Administrative / Executive Assistant

The Position

Pop Art is looking for its next star: a smart and efficient Administrative / Executive Assistant to make our office run like a well-oiled machine. You could be the ONE if...

• You are a born multi-tasker, able to effortlessly re-prioritize a complex set of assignments at a moment’s notice.
• You have a deep affinity for efficiency, always looking for a better way to get things done, to improve the result in less time.
• You’re as dependable as people get: when you accept an assignment, you will get it done right (or die trying).
• You’re focused at work and you’re not easily distracted.
• You hold yourself to a high standard that’s based on results, not effort.
• You’re a people person, but you like numbers too.
• You gladly embrace new challenges that take you outside of your comfort zone.
• You take criticism and instruction well, but you are fundamentally a self-starter.
• You have a naturally inquisitive nature: you always seek to understand how things work and you the right ask questions until the picture comes into focus.

This position requires a flexible and adaptable individual who can:

• Assist CEO and COO on projects and assignments as needed
• Provide an excellent first impression / experience to office visitors and callers
• Ensure that office runs like a well-oiled machine
• Manage multiple calendars and coordinate internal and external meetings
• Coordinate internal and external events
• Manage travel itineraries and arrangements
• Compile agenda and action items for meetings and track progress

Desired Experience, Skills and Attributes:

• Prior experience in an Administrative or Executive Assistant role
• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook
• Conducts him/herself in a professional manner at all times; acts as a representative of the CEO and COO
• Exceptional written and verbal communication skills
• Coordinates meetings, events, and general happenings within the company with proactive communication
• Good interpersonal skills, including the ability to build positive business relationships and work in a collaborative environment, strong teamwork skills, and a positive attitude
• Good client interaction and presentation skills
• Never afraid to ask questions
• High initiative
• Natural sense of urgency (sets and meets deadlines)
• Able to adapt to different situations and work effectively with different groups of people
• Graceful and organized under pressure, able to roll with the punches

Compensation
Salary for this position will be based on the qualifications of the applicant.

Additionally, full-time Pop Art employees receive an extensive benefits package including:

• Health, dental and vision coverage
• Flexible Spending Account
• IRA match
• Life Insurance
• Incentive Stock Options
• Parking pass credit or Tri-Met pass
• Cell Phone and Home Internet credits
• Numerous other perks

Why Pop Art?

• Twelve years of positive reinvested success
• A diverse mix of fast-moving projects, many happening concurrently (it’s never boring)
• Smart, talented, team-oriented co-workers
• Endless opportunities for training and professional growth
• Recognized for business excellence: 100 Fastest Growing Companies in Oregon (2006, 2007, 2008) (Portland Business Journal)

About Pop Art

Founded in 1997 and based in Portland, OR, Pop Art, Inc. is a leading full-service interactive agency offering interactive strategy and planning, creative and interactive development, and online media to customers including Oregon Lottery and Daimler Trucks North America.

Pop Art is an equal opportunity employer.

Apply to be Pop Art's Administrative / Executive Assistant